OVERVIEW

The world of speaker bureau management is complex, complicated, and time-consuming. Executing a successful program involves more than logistical management and tight budget control, it also involves strict requirements for tracking, reporting, and compliance.

To meet this challenge, The Westfield Group proactively maintains strict adherence and transparency with all HCP compliance requirements including PhRMA Guidelines, AMA, OIG, and codes and regulations.

We do this through a web-based collaborative tool that empowers authorized users to request, execute, and track local, national, and international programs.

KEY FEATURES INCLUDE:

Speaker search function that enables client-authorized personnel to select speakers for programs based on training status, honoraria status, in/out of region, time conflicts, and other parameters

Real-time visibility of honoraria, training, and contract status as well as speaker utilization statistics

Speaker portal function that enables speakers to access their calendar of program engagements and view the status of associated training, contracts, and honoraria; this function also enables the speaker to file expense reports and track their status

Web-based e-slide library that contains approved slides, PDFs of supporting clinical studies, a chat room for speakers to discuss their presentations (optional), and full contact lists

User-role-based access to real-time calendar of local programs based on geography, program type, and various other parameters

User-role-based access to reporting including aggregated program information, spend against allocated budget, and rollups for geographies

Ability to allocate budget for programs and to prevent programs from proceeding if allocations are consumed